Dental practice management software · Worldwide
Run the whole dental clinic on one platform.
smileQute is dental practice management software that replaces the appointment book, patient file, X-ray drive, billing system, WhatsApp coordination, and HR spreadsheets. From the first phone call to the final receipt, every workflow lives in one cloud platform.
- Replaces
- 6+ tools
- Setup time
- 1 day
- Localization
- Any market
Tuesday, 12 Aug
Today's schedule
- 09:00 Sofia Romano Root canal · RCT · Dr. Adams In chair
- 09:30 Liam O'Brien Scaling + polish · Dr. Costa Confirmed
- 10:15 Mei Chen Crown fitting · Dr. Adams Confirmed
- 11:00 Omar Haddad Consultation · Dr. Costa Pending
The juggling ends here
Six tools every clinic juggles, folded into one.
- Appointment book
- Patient files
- X-ray drive
- Billing software
- WhatsApp groups
- HR spreadsheets
Smart appointment management
The calendar that thinks like a clinic.
Three views in one, an adaptive layout that shifts from a rich single-doctor agenda to a multi-doctor chair grid, and conflict detection that simply refuses to double-book.
- Chair-grid scheduling across every doctor, with drag-and-drop rescheduling.
- Cross-doctor overlap protection: the same patient can never be double-booked.
- Shift, holiday, and leave awareness blocks bookings on closed days automatically.
- Waitlist and gap-filler turn cancellations back into revenue.
09:00–09:45
10:00–10:30
Comprehensive patient records
Every paper file, two clicks away.
A full clinical history on one screen: visits, treatments, prescriptions, and images, with charting built for how dentists actually examine.
- Tooth-by-tooth dental chart, five surfaces per tooth, plus full periodontal charting.
- X-rays and documents with side-by-side before/after photo compare.
- Medical history, allergies, and insurance surfaced at every visit.
- Composite duplicate detection on phone, email, and date of birth.
Sofia Romano · 34
PT-00481 · +•• ••• ••• •12
Upper arch · tap a tooth
Invoicing, billing & multi-tenant SaaS
Bill it. Then scale it.
Insurance-split invoices and multi-payment tracking for the front desk, with a super-admin console that runs many clinics from one place.
- Insurance-split invoices with automatic patient and insurer breakdown.
- Cash, card, UPI, netbanking, or cheque; partial payments tracked until paid.
- Outstanding and overdue balances visible at a glance.
- Multi-tenant control: per-clinic module toggles and platform-wide reports.
INV-1042 · 12 Aug
Sofia Romano
| Root canal · RCT (Tooth 3) | $8,000 |
| Composite filling | $2,500 |
| Consultation | $500 |
Currency, tax rules and language follow each clinic's locale.
Built for every market
Your country, out of the box.
Currency, language, timezone, formats, and tax rules are set per clinic, so a group can run branches in different countries from one account, with no spreadsheets reconciling the difference.
- Multi-currency invoicing with per-clinic currency, tax rules, and rounding.
- Interface and patient messages in each clinic's language.
- Every time shown in the clinic's own timezone; bookings never drift across regions.
- Local date, number, and address formats applied automatically.
Localization
Riverside Dental · Branch 2
- Language patient + UI
- English
- Currency invoices + receipts
- USD $
- Timezone all bookings
- GMT · London
- Date format automatic
- DD/MM/YYYY
- Tax rule per region
- VAT 20%
Multi-channel patient communication
Book an appointment. The patient gets the SMS in five seconds.
Automated SMS and WhatsApp, in each patient's language, fired at every step. Every send is logged, guarded against double-dispatch, and respects per-patient opt-out.
- Welcome on registration
- Booking confirmation
- Reschedule notice
- Cancellation
- 2-hour reminder
- Payment receipt
smileQute Clinic
● Business · verified
Hi Sofia, your appointment with Dr. Adams is confirmed for Tue 12 Aug, 9:00 AM.
09:00 ✓✓
Reminder: your visit is in 2 hours. Reply STOP to opt out.
07:00 ✓✓
Payment of $3,300 received. Receipt: smq.io/r/1042
11:20 ✓✓
The whole platform
One system, every workflow a clinic runs.
Scheduling and records are the spine. Here is everything else, the depth that replaces six separate tools. Pick an area.
See the full platform overviewThe calendar that thinks like a clinic.
3 views- Day timeline, week, and list views, adaptive from a single-doctor agenda to a multi-doctor chair grid
- Drag-and-drop rescheduling with live conflict detection
- Cross-doctor double-booking protection; shift, holiday, and leave awareness
- Waitlist and gap-filler, recurring slots, and smart next-free-slot suggestions
Every paper file, two clicks away.
5 surfaces / tooth- Full clinical history; treatment plans with stages, cost estimates, and consent
- Tooth-by-tooth dental chart and full periodontal charting (pockets, recession, BOP)
- Prescriptions (print and share), documents, X-rays, and before/after photo compare
- Lab orders, allergies, medications, insurance, and composite duplicate detection
Built around how dentists actually work.
- Visit Mode surfaces only what is relevant today; mark each procedure complete
- Consultation notes, periodontal exam (copy from prior), and tooth-surface picker
- View-locks until you click Edit; a guardrail prevents completing with no record
- Follow-up scheduler and auto-created future appointments, mid-visit
Money in, money out, fully traceable.
6 payment modes- Detailed and insurance-split invoices with automatic patient and insurer breakdown
- Cash, card, UPI, netbanking, cheque; multi-payment and partial tracking
- Refunds, plus outstanding and overdue balance dashboards
- Receipt by SMS or WhatsApp; print and share; cancel and edit with full audit
Reach patients where they are.
6 auto triggers- Automated SMS and WhatsApp: welcome, confirmation, reschedule, cancel, 2-hour reminder, receipt
- Sent in each patient's language, with per-patient opt-out
- Idempotency guards prevent double-sends; every dispatch is logged
- Manual one-off messages and marketing broadcasts to patient segments
Manage the team, not just the schedule.
22+ permissions- Roles with granular section-level permissions; clone and customize any role
- Attendance (present, late, absent, leave) with auto-absent at close of day
- Salary structures, monthly calculation, and downloadable slips
- Per-staff document vault with certification expiry alerts
Specialised tooling for clinical staff.
- Profiles, specialization, and a color tag that drives the calendar
- Weekly schedules, shifts, lunch breaks, and one-off overrides
- Approved leaves block bookings; future-dated doctors show a Joining-soon badge
- Per-doctor utilization analytics: who is free, who is full
Never run out mid-procedure.
200 items / 30s- Item master with reorder thresholds and a low-stock dashboard
- 30/60/90-day expiry flags; cost and selling price margins per item
- Bulk CSV upload that skips duplicates on re-import
- Stock issue and receive through one audited endpoint
Run the practice on data, not gut feel.
- Clinic, doctor, and staff reports; revenue by service, mode, and period
- P&L module: income versus expenses in one click
- Expense management with receipt upload; searchable salary history
- Audit log of every change, attributed to a user and timestamp
Run many clinics from one console.
Multi-tenant- Super-admin: onboard, suspend, and change plans per clinic
- Per-clinic module toggles; per-region currency, language, and timezone
- Platform-wide reporting across every tenant
- Module-gated extras: branches, chairs, holidays, insurance profiles, marketing
What lets you sleep at night.
- Role-based access with per-clinic data isolation, tenants never see each other
- Soft-delete keeps every record recoverable; secrets encrypted at rest
- Token auth, CSRF and CORS hardened, multi-device session management
- Timestamped audit trail attributing every action to a user
How it works
From sign-up to first reminder, in a day.
-
Onboard your clinic
Create the clinic, set its currency, language, timezone, working hours, and chairs. Pick the modules you want live.
-
Add doctors & staff
Invite the team, set schedules, and assign roles. Each member sees exactly what their permissions allow.
-
Import patients & stock
Bulk-upload patients and inventory by CSV. Duplicates are skipped, so re-importing is safe.
-
Go live
Take the first booking. The confirmation SMS and WhatsApp fire automatically. You are running.
Questions
The things clinics ask before switching.
Setup & Migration
How long until we're live?
Most clinics go live in a day. We migrate your patients and inventory, set your currency, language, and timezone, and your first booking can fire its confirmation the same afternoon.
Can we migrate from our current dental software?
Yes. Bulk-upload patients and inventory by CSV; duplicates are detected and skipped, so re-importing is safe. We help you map the data during onboarding, and our team handles the import for Chain plans.
Do we need to install anything?
No. smileQute is a cloud web app. Nothing to install on the front-desk PC, the dentist's tablet, or the doctor's phone. Open a browser, log in, work.
What does onboarding actually look like?
Step one: create the clinic and pick the modules you want live. Step two: invite the team with role-based access. Step three: import patients and inventory. Step four: take your first booking — the confirmation SMS or WhatsApp fires automatically.
Pricing & Billing
How is smileQute priced?
Per chair, per month, with annual and monthly options. No per-user seat fees, invite your whole team. Pricing is tailored to your clinic size and region; contact sales for a quote. See the pricing page for what each plan includes.
Is there a free trial?
We run a 30-minute personalized demo on your workflow, then provision a 14-day sandbox with your branding so you can run scenarios end-to-end. You pay nothing until you go live with real patients.
Are SMS and WhatsApp charges included?
Each plan includes a monthly transactional message quota. Overage is charged at pass-through carrier rates (typically $0.005 – $0.04 per SMS depending on country, plus WhatsApp Business API rates). We never mark up gateway fees.
Security & Compliance
Is patient data secure?
Every clinic's data is fully isolated from every other tenant. Access is role-based with granular permissions, secrets are encrypted at rest, deletes are soft and recoverable, and every change is logged in a timestamped audit trail.
Where is data stored?
On regional cloud infrastructure with daily encrypted backups. Chain plans can pin storage to a specific region (India, EU, US, UAE, APAC) for data-residency compliance.
Can we restrict what each role can see?
Yes. Roles (clinic admin, dentist, hygienist, front desk, accountant, observer) come with sensible defaults that you can override per permission. Clinical notes can be hidden from front desk; billing can be hidden from observers; doctor schedules can be private to the doctor.
What happens if we delete a record by mistake?
Deletes are soft by default — the record is hidden but recoverable for a configurable window. The audit trail shows who deleted what, when. Admins can restore from the trash; the original row is intact.
Localization & Markets
Does it work in our country, currency, and language?
Yes. Currency, language, timezone, date and number formats, and tax rules are configurable per clinic, so a group can run branches in different countries from one account. We currently ship with 12+ languages and support every ISO 4217 currency.
Can a multi-location group run different currencies per branch?
Yes. Each clinic in a group can have its own currency, tax rules, and templates. The super-admin console reports across all branches with currency normalization for cross-clinic KPIs.
Do you support Arabic, Hindi, or right-to-left languages?
Arabic (RTL) is supported including layout mirroring, date formats, and message templates. Hindi, Tamil, and major Indian regional languages are supported. New languages roll out monthly — request what you need during the demo.
Patient Messaging
How does patient messaging work?
Automated SMS and WhatsApp fire at every step — welcome, booking confirmation, reschedule, cancellation, 2-hour reminder, payment receipt — in each patient's language, with per-patient opt-out and guards against double-sends.
Which SMS gateways and WhatsApp providers do you support?
Major regional SMS gateways (MSG91, Twilio, Sinch, AWS SNS) and the official WhatsApp Business API. Switching gateways is a per-clinic config — no integration work required from your side.
Is it DLT-compliant for India?
Yes. Templates go through a DLT approval workflow before they can fire. The system tracks DLT template IDs per send and refuses to dispatch un-approved templates to Indian numbers.
Devices, Browsers & Integrations
What devices does it work on?
smileQute is a mobile-first web app. Doctors use it from the chair on a phone or tablet, the front desk runs it from a laptop, and there is nothing to install. Modern browsers (Chrome, Safari, Edge, Firefox) are fully supported.
Can we use it offline?
Most workflows require a live connection because data syncs across the team in real time. A view-only offline mode for the day's schedule is on the roadmap.
Does it integrate with our X-ray sensor or imaging software?
Image upload is supported per patient and per tooth. DICOM and direct-sensor capture are on the roadmap; meanwhile, exporting an image from your sensor software and uploading it takes seconds.
Support & Reliability
What's the uptime guarantee?
Chain plans carry a 99.95% uptime SLA. Group and Solo plans run on the same infrastructure with the same redundancy. Status updates live at status.smilequte.com; incidents are postmortem'd publicly.
How do we get help when something breaks?
Email and chat support are included on every plan, with response targets that scale with the tier. Group plans add priority routing; Chain plans add a dedicated success manager who knows your setup.
Book a demo
See smileQute on your clinic's workflow.
A 30-minute walkthrough, mapped to how you actually run, whether you are one chair or a chain. No card, no commitment.
- Live in a day after the demo
- We migrate your patients and inventory
- Set up in your currency, language, and timezone
Prefer to talk now? Email the team.
Request received.
We'll email you within a few working hours to set a time. Talk soon.