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Comprehensive patient records

Every paper file, two clicks away.

A full clinical history on one screen: visits, treatments, prescriptions, X-rays, and consents. Built for how dentists actually examine, and for the front desk that has to find the file before the patient sits down.

One screen, every visit, every detail.

Patient records consolidate medical history, allergies, ongoing medications, insurance, dental notes, treatments, and visit history into one searchable, fast-loading view. No tab juggling, no buried sub-menus.

  • Full clinical history — visits, treatments, prescriptions, lab orders, and consents in chronological order.
  • Medical history + allergies + ongoing medications surfaced on every visit.
  • Insurance, claim numbers, and coverage tracked per patient.
  • Patient code + composite duplicate detection on phone, email, and DOB.

Treatment plans, stages, and consent.

Build a multi-stage treatment plan with cost estimates, stage-by-stage scheduling, and digital consent capture. Each stage links to its appointment and its invoice — no orphan paperwork.

  • Multi-stage plans with cost estimates per stage.
  • Stage-to-appointment linking; complete a stage from the appointment view.
  • Consent capture with timestamp and signature, stored against the record.
  • Progress dashboard surfaces patients who started but haven't completed plans.

X-rays, documents, and before/after compare.

Upload X-rays and treatment documents per patient with tag-based organization. The before/after photo compare slides one image over another at full resolution — perfect for cosmetic case reviews.

  • X-rays and documents tagged and indexed per patient.
  • Side-by-side before/after photo compare with slider.
  • Prescriptions printable, shareable via WhatsApp, and re-issuable.
  • Lab orders tracked with status (sent, received, ready).

Search that actually finds the file.

Global patient search by name, phone, or patient code. Composite duplicate detection on (phone + email + DOB) prevents the same patient existing twice — and surfaces possible duplicates at booking time, so the front desk merges instead of multiplying.

Related

Common questions

What clinics ask about this.

Can we import existing patient records?

Yes. Bulk-upload patients (and their inventory linkage) via CSV with built-in duplicate detection. Re-importing is safe — duplicates are skipped, not overwritten. We help map the columns during onboarding.

How are X-rays stored?

Uploaded files are stored against the patient record with tag-based organization. Standard image formats are supported; DICOM is on the roadmap. All uploads are versioned and access-controlled.

Is the data private?

Every clinic's data is fully isolated from every other tenant. Access is role-based with granular permissions, secrets are encrypted at rest, deletes are soft and recoverable, and every change is logged in a timestamped audit trail.

Can multiple doctors edit the same record?

Yes — concurrent edits are tracked per field. The audit trail shows who changed what, when. Roles determine who can see / edit which fields (e.g. front desk does not see clinical notes by default).

What if we register the same patient twice by mistake?

Composite duplicate detection on (phone + email + DOB) catches most duplicates at registration. For ones that slip through, the merge tool combines records (history, treatments, invoices) into one canonical patient with full audit.

Book a demo

See smileQute on your clinic's workflow.

A 30-minute walkthrough, mapped to how you actually run, whether you are one chair or a chain. No card, no commitment.

  • Live in a day after the demo
  • We migrate your patients and inventory
  • Set up in your currency, language, and timezone

Prefer to talk now? Email the team.

We reply within a few working hours. Your details stay private.

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